Multiquip Inc.

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Receptionist - CA

Receptionist - CA

Job ID 
2017-1278
Job Locations 
US-CA-Carson
Category 
Human Resources/Corporate Services
Type 
Regular Full-Time

More information about this job

Overview

Operates switchboard/Cisco telephone system to relay incoming, outgoing and interoffice calls by performing the following duties:

Responsibilities

  • Uses Cisco telephone system/switchboard to connect interoffice and incoming calls
  • Answers, screens and routes outside calls to three buildings
  • Transfers calls to a voice mail system as needed
  • Supplies information to callers and records voice mail messages
  • Operates paging system to relay in-house announcements or individual incoming calls
  • Greets visitors and obtains name, company represented and nature of business
  • Ensures that visitors sign in at the lobby and issues badges as needed
  • Performs clerical duties such as data entry and sorting incoming/outgoing mail
  • Learns and understands company products so incoming telephone calls can be transferred to the right departments
  • Handles special mailings to customers, which include stuffing envelopes with literature and placing address labels on the envelopes
  • Files all documents daily, such as original sales orders and picking tickets
  • Pulls documents needed by the Auditors and Inside Sales or Accounts Receivable Departments
  • Performs other duties as assigned

Qualifications

  • High School Diploma or General Education Diploma (GED); at least 1 to 2 years of related experience and/or training is required. An AA degree is a plus. Must have a working knowledge in Excel, good analytical skills, and be an independent thinker. Experience in SAP is a plus.
  • Must be able to read a limited number of two and three syllable words and to recognize the similarities and differences between words and a series of numbers as they relate to not only the English language but also the numeric system; must be able to print and speak simple sentences.
  • Must have the ability to add and subtract numbers in the thousands, and also be familiar with percentage. Must also be familiar with multiplication and division of numbers in the tens, hundreds, and thousands of dollars; must be familiar with operating a calculator.
  • Must be able to apply common sense to carrying out all tasks related to the daily Accounts Payable function; must also be able to have productive conversations with vendors over the telephone.